December 30, 2020
HOW TO IMPROVE BUSINESS WRITING SKILLS
By Shaun Mendonsa, PhD
GOOD WRITERS GET MORE DONE
Follow this guide on how to improve your business writing skills in six easy steps. Business writing is all about influencing people. With this approach, you will certainly stand out as a leader among your peers.
PERFECT ENGLISH OR A FANCY VOCULABRY ARE OPTIONAL FOR EFFECTIVE BUSINESS WRITING
IMPORTANCE OF BUSINESS
OBJECTIVES OF WRITING
There are two main objectives we look to achieve when we write at work. Firstly, to convey information. But more importantly, to influence someone on an important decision. Let's learn how to write persuasively to achieve the latter.
OF BUSINESS WRITING
THE FOUNDA TION
Short Sentences Make Your Business Writing Easy To Follow
Cut Your Sentences Short
Use small, clear sentences. Present one point per sentence. Separate out broader topics in short paragraphs. Two to four sentences per paragraph. People will understand your logic easily. And will be influenced more readily.
Avoid Complicated Language When You Write In A Business Setting
Avoid Complex Language
Don't use heavy jargon to appear smart. Complex language neither makes you come across as intelligent, nor does it make your writing persuasive. It makes you sound pompous and self-interested. It will also distract your audience from your main message.
Remove Extra Words And Phrases In What You Write At Work
Drop Unnecessary Words
If you find simple, everyday words that succinctly convey the same meaning, use them instead of longer phrases. Always pick the simplest way to say something. For example, don’t say “all of us,” when you can just say “we.” The best business writers are concise.
Grab Your Reader’s Attention At The Start
Spend Extra Time On The Introduction
Carefully draft your first two or three sentences in the introduction. Spend extra time and effort here. That’s where you will anchor your readers. How you do this depends on what you are writing about.
Put The Object Before The Action (Use Active Voice In Your Business Writing)
Use Active Voice
Always put the object before the action in business writing. Readers will find this form of sentence structuring easier to follow. Saying, "Six customer support tickets were completed in a day," is preferred to, "In a day, completed six customer support tickets."
Fifth Grader Language Will Actually Improve Your Business Writing Skills
Use Plain Talk
Fifth grader language is all you need to play with. Don’t reach for fancy words. They actually blunt the effectiveness of your business writing skills. If you waste your reader’s adulation on your intelligent-sounding words, you will lose out on your main message.
BUSINESS WRITING PUTTING IT TOGETHER
LEARN FROM GOOD WRITERS
INFLUENCE THROUGH YOUR WRITING
These 6 steps will take you to at least 80% proficiency.
Pick up writing styles from other talented writers in your organization.
Use persuasive techniques in your writing and keep it simple.